It’s never a bad time to step back and reflect on how your end-of-the-year tax notice mailings went. Were there any challenges or roadblocks that made the process more difficult than it needed to be? Were you spending too much money on preprinted forms or dedicating too much staff time to tax notice processing?
At HC3, we understand the challenges of tax notice processing, and we’re here to help. Our comprehensive tax notice solution can help financial institutions simplify the process and save money in the process. By outsourcing your tax notices, you can eliminate the need to purchase costly preprinted forms, free up staff time, and access an archive of your forms.
Our tax notice solution is an outsourced service, meaning that we handle all the printing and mailing logistics. All you have to do is upload your IRS Pub 1220 file to our secure environment, and we’ll take care of the rest. We’ll combine your notices based on specific criteria, populate your customer data onto our IRS templates, print, fold, and insert the notices into IRS-approved envelopes, and deliver the mailpieces to the Post Office for distribution.
One of the key benefits of our tax notice solution is that it can help financial institutions save money in a number of ways. For example, you can eliminate the need to purchase costly preprinted forms by using our robust criteria for combining multiple forms going to the same recipient in a single envelope. This means that you can save money on both forms and postage.
In addition, our tax notice solution can free up staff time by eliminating the need for your employees to spend extra time printing and mailing notices. This can allow them to focus on other important tasks, such as serving your customers or managing your institution’s finances.
Another benefit of our tax notice solution is that it provides access to an archive of your forms. This means that you can easily access and reference past notices as needed, without having to worry about keeping physical copies on file.
If corrections or additional notices need to be sent, our solution provides editable forms that can be easily updated and sent out. This means that you can make changes quickly and efficiently, without having to start the entire process over from scratch.
Tax notice processing doesn’t have to be a complex and time-consuming endeavor for financial institutions. With HC3’s tax notice solution, you can simplify the process, save money, and reduce staff workload. Contact us today to learn more about how our solution can benefit your institution and streamline your tax notice processing.
